This week we start looking at project Scope Management, and project Schedule Management. For some of this week’s tasks, you will need to use Microsoft Project.
If you have not started familiarizing yourself with MS Project, here is a very short, simple tutorial that you can start with. There are MANY others out there on the Internet, but this one isn’t as complex as a lot of them. You can view it here:
https://www.youtube.com/watch?v=pU4UzCfUDX4
If you do not have a copy of MS Project on your computer, you can run it from our Remote Server, by following the instructions in this .pdf document: VMWare Student Application Server Access Instructions 
Download VMWare Student Application Server Access Instructions
Your Assignment for This Week
Chapter 5 – Read the Running Case at the end of the chapter. Do tasks 1 through 4. Do NOT do task 5. On Task 1, ONLY do the requirements traceability matrix. You do NOT need to develop a list of questions for the project sponsor. .
Chapter 6 – Read the Running Case at the end of the chapter. Complete tasks 1 through 3.
Running Case Chapte-5:
You have been selected as the project manager for the Global Treps project. You helped to run
a local shark tank like event at your college last year as part of a class project, so you have a
general idea of what is involved. The schedule goal is six months, and the budget is $120,000.
Your favorite professor, Dr. K., and a few of her associates have agreed to fund the project. Your
strengths are your organizational and leadership skills.
You are a senior, live on-campus, and get free room and board by being a resident assistant
in your dorm. Bobby, a computer whiz who funded a lot of his college expenses by building
websites, will be your main technical guy on the project. He goes to your college and lives
off-campus. Three other people will form your core project team: Kim, a new college grad now
working for a non profit group in Vietnam; Ashok, a business student in India; and Alfreda, a
student in the United States planning to visit her home town in Ethiopia for two months in a few
months. You will hold most meetings virtually, but you can meet face-to-face with Bobby and
Dr. K. as needed. You have all known each other for at least a year and are excited to make this
project a success.
You and your team members will do the work part-time while you finish school or work at
other jobs, but you can use up to $50,000 total to pay yourselves. You estimate that you will need
another $30,000 for travel expenses, $20,000 for hardware and software, and the other $20,000
will go toward organizing events, consultants, legal/business fees, etc.
Your goal is to develop a fully functioning website and test it by holding four events in four
different countries. You’ll make improvements to the site after those events, develop plans to
scale it up, and recommend how to transition the project results into a successful business.
Recall from Chapter 4 that this system would include the following capabilities:
• Provide guidelines and templates for running a shark tank type event
• Accept donations from potential investors targeted toward specific schools or
organizations wishing to host an event (similar to the popular DonorsChoose.org site,
where people can fund teachers’ requests)
• Accept ideas for needed new products or services
• Provide the ability for organizations to create their own custom site to solicit local
participants and sharks, accept applications, and promote the winners as well as
losers.
Note that you decided not to include the idea of providing an online version of the event
as part of the initial project as your sponsor and team decided that physical events would be
most effective. You have also decided to limit the scope of this first project to provide the ability
for 20 organizations to create their own custom websites. Your team members will screen the
organizations and assist people in using the site to plan their events.
You plan to hold four shark tank like events within four months, using your team members
abroad to help organize and run those events, plus one at your college. Your semester has just
started, so you plan to hold your event at the end of the term. The project will fund refreshments
for the events and prizes for the winners, with a budget of $1,000 for each event. You don’t think
you’ll get any donations via the new website before these events, but you’ll try to have it set up to
accept donations by the last month.
You will create some short videos to show people how to use the site and provide
suggestions for holding the events.
After testing the site and getting customer feedback, you will make some changes and
document recommendations for a follow-on project. You will also create a business plan
recommending how to transition this project into a real business that can make a profit after two
years.
Assume that you would pay for a new website and account through an online provider.
Bobby would do most of the customization/programming for the site, but you would consider
outsourcing or purchasing services to provide some of the capabilities like accepting donations
and developing the short videos on the site. You would also buy a new laptop and Internet
access for your three team members abroad so that they could share information with their
contacts in those countries.
You and Dr. K. want to attend all of the events as part of the project, and you might include a
full face-to-face meeting with the whole team if possible.
Tasks
1. Document your approach for collecting requirements for the project. Include at least five
technical requirements and five non technical requirements in a requirements traceability
matrix. Also develop a list of at least five questions you would like to ask the project sponsor.
Let your instructor answer them for you, if applicable.
2. Develop a first version of a project scope statement for the project. Use the template
provided on the Companion website for this text and the example in Chapter 3 as guides.
Be as specific as possible in describing product characteristics and requirements, as well as
all of the project’s deliverables. Be sure to include the Global Treps website, four shark tank
like events, a business plan, and outsourced items (laptops, donation acceptance, video
creation, etc.) as part of the project scope.
3. Develop a work breakdown structure for the project. Break down the work to Level 3 or Level 4,
as appropriate. Use the template on the Companion website and samples in this text as
guides. Print the WBS in list form. Be sure the WBS is based on the project charter (created
for the Chapter 4 Running Case), the project scope statement created in Task 2 above, and
other relevant information.
4. Use the WBS you developed in Task 3 to begin creating a Gantt chart using your choice of
software. Do not enter any durations or dependencies. Print the resulting Gantt chart on one
page, and be sure to display the entire Task Name column.
5. **I removed no need to do**
Chapter 6 – Read the Running Case at the end of the chapter. Complete tasks 1 through 3.
Running Case Chapter-6:
You are the project manager for the Global Treps Project, sponsored by Dr. K. Team members
include Bobby, your IT guy; Kim, a new college grad now working for a non profit group in
Vietnam; Ashok, a business student in India; and Alfreda, a student in the United States originally
from Ethiopia. You plan to outsource some of the work (e.g., purchasing laptops, developing a
website feature for accepting donations, and creating videos for the website). Recall that your
schedule and cost goals are to complete the project in six months for under $120,000.
Tasks
1. Review the WBS and Gantt chart you created for Tasks 3 and 4 in Chapter 5. Propose three
to five additional activities that would help you estimate resources and durations. Write a
one-page paper describing these new activities.
2. Identify at least five milestones for the Global Treps Project. Write a short paper describing
each milestone using the SMART criteria. Discuss how determining the details of these
milestones might add activities or tasks to the Gantt chart. Remember that milestones
normally have no duration, so you must have tasks that will lead to completing them.
3. Using the Gantt chart you created for Task 4 in Chapter 5 and the new activities and
milestones you proposed in Tasks 1 and 2 above, create a new Gantt chart using Project
2016 or another tool. Estimate the task durations and enter dependencies as appropriate.
Remember that your schedule goal for the project is six months. Print the Gantt chart and
network diagram, each on one page.
***I attached text book for reference. Question is from Chapter-5 & Chapter-6*****
Need to complete given Tasks in both cases. Please take care of Plagiarism.
